Property managers can easily ask tenants nearing the end of their lease to complete a Tenant Renewal Inspection. By doing so, they can efficiently gauge tenant interest in lease renewal while obtaining a current picture of important property conditions in order to evaluate the tenant’s viability for lease renewal.
Invite a Tenant to Perform the Tenant Renewal Inspection
- On the zInspector website, go to Tenants.
- Locate the relevant lease/tenant in the table:
- If you previously added the tenant/lease or are synced with a property accounting software you should find them most likely under Active leases.
- Otherwise, click +Lease above the table to manually create a lease/tenant.
- In the Tenant Inspection column for the relevant tenant row, click the status link (may display as Invite, Submitted, Expired, etc.) for the relevant lease.
- Click the status link for the individual tenant you wish to invite to perform the inspection (you should only invite one tenant per lease).
- Specify the Tenant Renewal Inspection template and click Next.
- Adjust the email greeting and send / reminder dates if needed, then click Invite.
Tenant-Renewal Inspection Sample
The tenant fills answers questions that pertain to renewal interest and roommate changes and additionally provides info and photos regarding key property conditions and an overview photo of each property area. The first page of a sample report is provided below. Subsequent pages provide clear photo documentation of each property area that the property manager can use to evaluate whether this tenant is desirable for a renewed lease and/or what steps the tenant should take to better care for the property.
Generate a Tenant Renewal Inspection Data Spreadsheet
With dozens or hundreds of renewals to organize, it can prove helpful to create a document with info populated from all Tenant Renewal Inspections during a given period for easy reference.
- On the zInspector website, go to Properties then Documents.
- Above this list of completed documents, filter as needed then select (checkmark) all relevant completed Tenant Renewal Inspections.
- Click Data and select Document Compare.
- Specify a property with which to associate the comparison report (particularly helpful if you are comparing Tenant Renewal Inspections for a specific building or complex, then click Generate.
- In Timeline, see the new comparison document under the specified property. You should also receive a copy in your email, by default. Click to download the spreadsheet (.csv). Open the download and see all selected Tenant Renewal Inspection responses in a convenient-to-reference format:
The following video (beginning at 0:53) shows how to generate a comparison report for a different template (Unit Due Diligence inspections) but the process is the same.
Enterprise plan customers can bulk invite tenants to perform a Tenant Renewal Inspection.
Questions? Email us any time.