In zInspector, a Property typically contains one or more Areas; each Area, in turn, contains one or more Details. Additionally, during most zInspector activities, an Action can be specified for any Area Detail for which it is indicated.
As such, Areas, Details and Actions are valuable context for the photos and other media gathered during inspections.
In Quick Pictures mode, photos are most valuable when they are not simply associated with a Property and Activity type, but when they are appropriately tagged with an Area and Detail as well as Action and Comment as appropriate.
In a standard Inspect mode template, each Detail within each Area must be assigned a condition value, and if an Action is additionally specified for a Detail it must be documented with a photo and comment by default.
Whether required or not, by tagging each photo specifically and appropriately, you dramatically increase both the immediate clarity of the inspection and the power of subsequent photo searches.
An Area is a defined inspection space or other element within the property. An Area can be:
- a Room, such as bedroom, bathroom, kitchen;
- a System, such as a heating/cooling unit;
- or Other, such Personal Property, or Keys.
What are Area Descriptions? Why do they matter?
Standard templates will prompt you with a Warning when starting or resuming an inspection for which “[o]ne or more of your Areas need Area Descriptions.”
In these cases, or to be proactive when creating/defining a property prior to inspecting it, simply add Area Description to Areas as needed to make them unique and easy to identify for any inspector, tenant, owner, or vendor. Multiples of a given room type (Bedroom or Bathroom) should always have a clear Area Description. Even room types that could be confused with each other (Living Room or Family Room) might benefit from an Area Description. Unique, unambiguous rooms (Kitchen, Laundry Room) do not require an Area Description—except in rare cases when a property has more than one. Examples:
- Bedroom 1 can be described as “Master Bedroom – Northwest”
- Bathroom 1 can be described as “Master Bath – en suite”
- Bedroom 2 can be described as “Guest Bedroom – Southwest”
- Bathroom 2 can be described as “Guest Bathroom – off Hallway”
Can I change/edit Areas even after I have created the property?
You can add or delete Areas and change Area Descriptions for a specific property at any time:
- On the website, go to the Admin’s Property Page and click “View/Edit Areas” for the property of interest.
- On the app, specify a Property/Unit then tap Edit Areas. Or, during a full inspection (Move In, Move Out, etc.) tap on the Edit Areas link in the template header at any time.
Area changes will sync to all your devices and Group Members.
If the device on which Area changes are made lacks an active internet connection, changes will simply sync once the connection is restored.
I can’t find a Detail I need for a property. Now what?
zInspector Admin users can define custom detail lists here.
A Detail focuses on a specific item within an Area. For example, a Detail can be a:
Also known as an “Action Item,” and indicated by the ! icon in a condition-based inspection template, an Action is an action that has been completed or that is required. Examples actions are:
- Cleaning Complete or Required
- Maintenance Complete or Required
- Other Action
Designating an action as Required gives it a higher Priority and moves it ahead of standard or low priority items in the Queue.
While Actions and Tasks are obviously related, assigning an Action item does not automatically create a Task, except in the case where Auto-Convert PM Inspection Action Items to Tasks is enabled in Task Settings.